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We have put together a compliance guide to assist with ensuring all candidates are complaint and meet all the requirements for working with Walton Out Care. For full clearance of a candidate to work will be required to comply with the following checks:
Verification of ID and Right to Work Checks:
We are required to review and retain copies passports and any visa’s that gives the candidate right to work in the United Kingdom as well as proof of National Insurance and 2x proof of address, dated within the last 3 months – Any candidates that present a Biometric Residence Permit or an EU ID card, must ensure that the front and back are copied.
Once we have copied this, we will complete a Right to Work check with the Home Office which provides us with a confirmation of the candidates right to work status. A response is usually returned within days.
For UK Citizens that are not passport holders, Birth/Adoption Certificates can be used for proof of right to work with the full certificate which holds at least one parents name on the certificate (long version). Proof of National Insurance will also be required as a combination document for proof of right to work. A form of photographic evidence will also be required which may include the driving licence card.
Any candidates that have limited leave to remain visas are required to have annual checks on their right to work. Walton Out Care will ensure that this is completed yearly from the date the document was originally sighted and proof the checks have been done.
Any candidates that have documentation with the Home Office may be able to work with a Employers Checking Service. Walton Out Care will need the candidates Case ID reference and other personal information to complete the check.
Checks usually take a week to respond and you will either be given a positive or negative verification of right to work status. If a positive response is returned, Walton Out Care will make note if the expiry date of the document as this will be your statutory excuse of right to work for the candidate up until that date.
If a candidate has declared proof of name change, you are required to obtain proof of each name change.
It is a requirement to ensure the candidates CV is to cover from school leaving age, in month year format with gaps in employment / education (if any) to be accounted for.
For candidate wanting to work with Walton Out Care, we will have obtained references that cover the last 3 years (from application date) must have the most recent reference obtained. All references will verified.
Referencing unemployment gaps: Please obtain proof of job seekers allowance (if in receipt) or a character reference. Character referees are acceptable in the following case:
Criminal Record Checks:
All candidates wanting to work with Walton Out Care are required to have an Enhanced Disclosure and Barring Service Check (DBS). All DBS checks must be on the Update Service and you must ensure the certificate is enhanced for Adults and Children with the workforce, also check the candidate information detailed is correct.
Candidates who are using the Update Service will have a monthly web checks completed to ensure there are no changes to the current certificate and that the registration has not lapsed. Evidence will be kept on record.
Any candidates that have been overseas for more than 3 months in another country must obtain an overseas police check from that country. This is applicable within the last 5 years from date of application.
Walton Out Care Compliance Guidance/Application
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Registered in England and Wales with company number 9556998. Registered Office: The Old Courthouse, 18-20 St Peter's Churchyard, Derby DE1 1NN